Most software charges you every month. That works fine for tools you use daily — Slack, Notion, Adobe Creative Cloud. But legacy file migration isn't a daily workflow. It's a project. You have a pile of .xls or .mdb files that need converting, you convert them, and you're done. Paying for a subscription that runs indefinitely after your files are migrated is just burning money.
That's why LegacyLeaps uses token-based pricing. Here's how it works, what it actually costs, and why it's the right model for this kind of work.
Imagine you have 200 .xls files to convert to .xlsx. You sign up for a $29/month subscription tool. The conversion takes you two weeks. You've now paid $29 for a problem that took two weeks to solve — but you'll keep getting billed next month, and the month after, for a job that's already done.
Most customers don't cancel immediately because:
For the vendor, this is great. For you, it's money spent on nothing.
Legacy file migration has a natural end state. You start with N files that need converting. You convert them. You're done. The tool that charged you $29/month for twelve months when you only needed it for two wasn't priced for how you actually work.
LegacyLeaps tokens are simple:
You know exactly what you're paying before you pay it. Run the free scan, see which files need conversion, buy the tokens you need for those specific files, and convert them. No surprises.
The free scan is core to how token pricing is supposed to work. Before you spend a single token, LegacyLeaps will:
This means you never walk in blind. You know whether you need 10 tokens or 400 before you open your wallet. And if the scan shows your files are already compatible, you pay nothing. For a full walkthrough of the scan-to-conversion process, see what happens after the LegacyLeaps free scan.
LegacyLeaps's free scan shows your full file inventory with a per-file risk report. No account required, no credit card.
Run Free Scan| Feature | Token Pricing (LegacyLeaps) | Monthly Subscription |
|---|---|---|
| Cost model | Pay per file converted | Pay every month regardless of usage |
| Scan/preview | Always free | Usually limited or paywalled |
| Idle cost | Zero — tokens don't tick | Full monthly fee even if unused |
| Budget predictability | Know the total before you pay | Depends on how long your project takes |
| Leftover tokens | Keep forever, use later | Unused capacity lost at month end |
| Right for | One-time migration projects | Ongoing, recurring workflows |
The per-token price drops as volume increases. Converting 10 files costs more per file than converting 500. This mirrors how the work actually scales — large migration projects take more planning, but the per-file effort drops once the process is established.
IT teams migrating hundreds of files can purchase a large token pack at the reduced rate, work through the inventory systematically, and any unused tokens carry over for the next migration cycle or the next upgrade deadline.
For organizations with recurring legacy file intake — an accounting firm receiving client files in old formats every quarter, for example — a standing token balance functions like a prepaid account. Convert what comes in, replenish when the balance runs low.
Token pricing only works as a business model if the conversion actually does what it promises. That's why LegacyLeaps backs every token purchase with a 100% money-back guarantee:
"If LegacyLeaps doesn't preserve your formulas, macros, and formatting, we'll refund every penny. No questions asked."
30-day refund window on token purchases. If the conversion doesn't hold up to scrutiny — formulas broken, macros not running, formatting wrong — you get your money back. The free scan reduces this risk significantly (you know what you're getting before you pay), but the guarantee is there if anything doesn't work as expected.
Self-service tokens work for most customers. But some migration projects are genuinely complex: databases with thousands of interlinked tables, VBA codebases built over twenty years by people who've since left the company, ActiveX forms with custom controls that aren't in any standard library.
For those situations, the done-for-you service exists. You send us the files, our team does the migration, and you receive back tested, working converted files. Pricing is project-based (not subscription) with a 14-day refund window on service engagements.
Most customers start with the free scan and self-service tokens. If the scan reveals complexity that exceeds what self-service handles gracefully, that's when a done-for-you conversation makes sense.
Download LegacyLeaps and scan your files for free. See exactly what needs to be converted before you spend a penny.
Download Free ScannerYou purchase a pack of tokens and spend one token per file converted. Tokens don't expire, so you can convert files at your own pace. The free scan is always free — you only spend tokens when you actually convert a file.
Legacy file migration is a project, not an ongoing workflow. Most customers have a defined inventory of files to convert and a clear end date. Subscriptions charge you every month even when you have no files left to convert. Tokens let you pay for exactly what you use.
No. LegacyLeaps tokens never expire. You can convert your highest-priority files today and come back for the rest next month or next year without losing what you paid for.
Yes. LegacyLeaps offers a 100% money-back guarantee on token purchases within 30 days. If your formulas, macros, or formatting aren't preserved correctly, we'll refund every penny.
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